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Project Analyst

 

Project Analyst

Washington, DC

Full-Time

Job Description:

Provide project management and communications support to multiple project teams working under DHS IS2O projects.

Responsibilities:
Deliverable Management

  • Track contract deliverable due dates and report status
  • Provide final QA checks for deliverables
  • Maintain project templates
  • Maintain deliverable library

Knowledge Management/ Document Management

  • Work with program team members to establish a KM/DM standards for the program
  • Provide routine QA and policing of KM/DM repositories which may exist on Confluence, SharePoint, or Office 365

Meeting Planning and Facilitation

  • Conduct planning for executive level meetings, training sessions, and other complex program events addressing schedule, agenda, venue, attendees, material needs
  • Coordinate meeting logistics from start to finish; including but not limited to:
    • Work with executive admins to schedule meetings
    • Book conference rooms and A/V equipment
    • Drafting meeting invitations, sending, and tracking responses
    • Assist with development and updates of meeting materials
    • Coordinate graphic designer and communications support, as needed
    • Schedule pre-briefs for executive-level meetings
    • Print meeting material and setup conference room, as needed
    • Record meeting attendance, document meeting notes, record action items, draft meeting minutes

Communications and Technical Writing

  • Support senior communications staff with tasks such as:
    • Draft email announcements and routine project communications
    • Review and proofread communications products
  • Draft weekly and monthly status report deliverables

Project Administration

  • Ensure staff has entered time and time cards on time and correct

Requirements:

Mandatory

  • 5 years’ experience supporting Govt. contracts
  • Excellent MS Office skills
  • Proven ability to plan and facilitate executive level meeting, draft minutes, track action items
  • DHS HQ EOD

Preferred

  • BS Degree
  •  Working knowledge of Agile methodologies and use of Atlassian Confluence/JIRA tools
  • Experience with DHQ HQ IT programs
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