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Operations Analyst

Blacksburg, VA.


Job Description:

JPI has an immediate opening for an Operations Analyst to support JPI’s Operations / Contracts Team. Candidate must possess 1-4 years of experience.

Responsibilities include but are not limited to:

Contracts Administration (30%)

  • Coordinates, maintains, and archives contracts to ensure compliance with all policies, requirements and regulations;
  • Supports the preparation, review, and execution of contractual documentation (Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs) for teaming partners and/or subcontractors;
  • Serves as the Point of Contact (POC) for contract-related Government communications, and/or various teaming partners and/or subcontractors;
  • Coordinates response to contract awards, modifications, and close-outs actions;
  • Assists with contract management efforts to apply for and maintain Federal contract vehicles;
  • Maintains and manages internal contract databases.

Administration (30%)

  • Assists Team maintain all Operations / Contracts Team-related SharePoint-based repositories / documents as directed by Management;
  • Provides cross-team coverage for out of office (OOO) requests.
  • Supports ad hoc efforts (audit preparation, operations team support requests, etc.)

Business Development (20%)

  • Helps identify, qualify, and support capture of new business opportunities;
  • Tracks, monitors, and conducts searches on business development and Federal procurement opportunities;
  • Develops, updates, and maintains business development and marketing documents for the distribution to potential clients and teaming partners;
  • Communicates with external points of contact on contract and business development efforts
  • Attends meetings with teaming partners for business development opportunities;
  • Conducts research on business development opportunities via Federal websites;
  • Maintains business development SharePoint sites and internal electronic project management databases to track all opportunities and maintain version control of templates and documents.

Proposal Coordination (20%)

  • Assists with the proposal process to ensure compliant and timely responses to client RFIs / Sources Sought Notices, Request for Proposals (RFPs), and Request for Quotes (RFQs);
  • Serves as proposal lead during proposal preparation efforts, to include scheduling meetings, coordinating data calls and writing assignments, and maintaining version control of active proposal documents;
  • Creates proposal plans, compliance matrices, and proposal templates, as directed;
  • Monitors the status of and ensures adherence to deadlines for all proposal data calls, writing assignments, past performances / questionnaires, and resume requests;
  • Maintains proposal databases containing records of proposals, writing assignments, resumes, past performances, proof points, and graphics in a SharePoint-based repository.

Required Qualifications include:

  • Technical, professional, and business writing experience;
  • Strong organizational and critical thinking skills;
  • Excellent written and oral communications skills and superior attention to detail;
  • Strong interpersonal communication skills – capability to work independently and in team settings;
  • Ability to proofread, edit, revise, and finalize documents of varying lengths and styles;
  • Ability to multi-task in deadline-driven environment;
  • BA/BS in Business, Management, English, or related discipline;
  • Proficient with Microsoft (MS) Office Suite.

Preferred Qualifications include:

  • Experience working with confidential and / or sensitive information;
  • Experience with Federal contracting (FAR/ DFAR knowledge), business development, proposal / grant writing;
  • Experience using MS SharePoint and / or other Office 365 programs;
  • Experience working with remote Management / Executive Leadership teams;
  • Experience implementing process improvement initiatives.

JPI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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